Administrative Skills for Meeting and Event Coordination
Course Purpose Selecting a date, venue, and time for a meeting or event, coordinating with attendees to confirm availability, booking venues and catering, finalising meeting room arrangements, arranging travel, car hire, and accommodation, notifying and confirming details with attendees, and …
Overview
Course Purpose
Selecting a date, venue, and time for a meeting or event, coordinating with attendees to confirm availability, booking venues and catering, finalising meeting room arrangements, arranging travel, car hire, and accommodation, notifying and confirming details with attendees, and managing the processing and distribution of all necessary documentation are key tasks in efficiently organising meetings and events.
What you’ll learn
- Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.
Duration: 1 Day
Curriculum
Curriculum
- 4 Sections
- 20 Lessons
- 1 Day
Expand all sectionsCollapse all sections
- Unit 1: Identify a date, venue and time for a meeting or eventASSESSMENT CRITERIA4
- Unit 2: Arrange venue and cateringASSESSMENT CRITERIA6
- 1.1Venue is selected and booked.
- 1.2Process of selecting venue is described.
- 1.3Special arrangements, logistics, meeting room layout and equipment required are confirmed with the venue provider.
- 1.4Process of selecting date, caterer and menu is described, taking into consideration religious and dietary requirements.
- 1.5Agenda for meeting/event is forwarded to venue provider and caterers so that correct times for meals and breaks can be adhered to.
- 1.6Venue and caterers are notified in writing and deposits paid
- Unit 3: Make travel, car hire and accommodation arrangementsASSESSMENT CRITERIA6
- 1.1Travel, car hire and accommodation requirements for all attendees are determined.
- 1.2Suitable accommodation is secured and bookings confirmed in writing.
- 1.3Car hire facilities are identified and confirmed in writing.
- 1.4Travel arrangements are made and all necessary documentation forwarded to the attendees.
- 1.5Invoices relating to travel, car hire and accommodation are processed.
- 1.6Any relevant advance disbursements for travel, car hire or accommodation are processed.
- Unit 4: Assemble and distribute documentation for meeting or event in good/sufficient time to attendeesASSESSMENT CRITERIA4
Requirements
- Grade 10
- NQF Level 2